And it’s not external threats business leaders need to worry about most. For example, if the policy outlines specific repercussions for certain actions, it leaves little to no room for interpretation or discretion. Cloud-based file sharing tools like Google Drive and Dropbox are … Occasionally problems will arise at work and dealing with them … Formal policies and procedures save time and stress when handling HR issues. Smart phones, email, and wireless networks have revolutionized the way business is being done, but with these advances in technology come a whole new set of problems. If you have decided to allow the use of personal devices it is key to implement a clear policy outlying what behavior is allowed/prohibited. THE CHANGING BORDERS OF THE WORKPLACE: WAGE AND HOUR COMPLIANCE The Fair Labor Standards Act … Ensure the AUP protects the company without impeding an employee’s ability to do their job or interfering with business goals. Mainstream business websites and periodicals all invest time and webspace covering advances in technology. A reminder that the company’s acceptable use policy extends to personal devices, and that some sites are not appropriate for the workplace. Monitor the ways leading firms outside your industry are applying new technologies to compete and win. Reducing the Risk of Security Breaches. In this section we consider current thinking about technology in the workplace and the future of work, looking at social media and learning and development in a socially networked age. Plus, research shows that giving employees a reprieve from their work can substantially improve their performance. Recognizing the need to be proactive, many organizations are establishing acceptable use policies for workplace technology. A detailed, well-organized and easy-to-understand AUP can considerably reduce your company’s risk of cyberattacks, data breaches, and compliance violations. II. Include this … It’s all about working out how strict you want to be in your business and being clear about your policies. Give employees reasons why they should adhere to the rules and standards of the AUP instead of just telling them it’s required. Each company will have different policies about technology in the workplace and this includes social media usage. We crafted a template to help you communicate your basic workplace policies pertaining to confidentiality, health & safety and anti-violence practices. Social media and mobile technology have impacted the way we work. Here are some guiding principles for developing and maintaining effective workplace policies: 1. This policy offers a comprehensive outline for establishing standards, rules and guidelin… Information Security. Use language that even an individual not in your industry could easily understand and define industry- and company-specific words, phrases, and acronyms. A … Policies dealing with email, Internet, acceptable use, social media, electronic … Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Eligibility. Updating Policies. Stealing critical and important information was easy in the … Here are some guidelines for creating an AUP that is easy to enforce and easy for employees to follow: For many companies, it makes sense to have acceptable use policies for workplace technology. Nonetheless, just because technology makes you accessible doesn’t mean that your employer can make you work 24/7. But if your regulations are too strict, it can negatively affect the employee experience and, in turn, productivity and retention. Violation of these policies could … Employees can’t follow procedures that don’t exist, contradict other policies, or fail to address a significant shift in technology or practice. It explicitly states how employees should and shouldn’t use employer-provided technology and personal mobile devices in workplaces with bring your own device (BYOD) policies. When technology isn’t easy to use, employees find work-arounds—including downloading various third-party applications that haven’t been properly vetted. Chad collaborates directly with clients and partners as well as with the iOFFICE client experience, client success, sales, marketing and development teams to create the most innovative and valued solutions for our clients. Ethical and Legal Responsibilities of Using Technology in the Workplace This is the second of a two-part blog on employee use of technology in the workplace. Do We Really Need Acceptable Use Policies For Workplace Technology? Machines can do the heavy lifting, it can be set to do precise drilling, and machines help doctors save people lives. Here are a few areas that employers should be looking out for as employees become more and more connected to these devices: Allowing employees to use their own devices (tablets, laptops, cell phones, etc) in the office, and to connect them to servers and networks, can cut down on technology costs and promotes a collaborative work environment. Organizational leadership must regularly review and revise policies and procedures, take new regulations, standards, technology, and … Workplace Relationships: Increasing the presence of technology changes methods of communication throughout the workplace. For others, it may not. An explanation of what types of devices may be used. Allowing employees to use their own devices (tablets, laptops, cell phones, etc) in the office, and to connect them to servers and networks, can cut down on technology costs and promotes a collaborative work environment. Track all revisions made to the AUP along with the date(s) on which the change was made and when it was. iOFFICE Hummingbird’s workplace app empowers employees by placing secure, connected technology directly into their hands. Less pressure is put upon employees since … Here are several topics to consider when creating your smartphone policy It is evolving and transforming the way things are being executed in the world today. A list of apps that aren’t allowed: for example some apps may have weak security or others may allow an employee to conduct illegal downloads over your network. Technology is a force to reckon with in the workplace today and its influence has been the major drive for most historical breakthroughs. It also enables your company to properly hold employees accountable when they violate acceptable use policies. An employee of a large organization reported to the organization’s Human Resources (HR) department that a co-worker “harassed” her based on her gender.The HR Manager concluded that an internal investigation should be conducted to understand the details of the allegation. Acceptable use policies for workplace technology can help save your company from unnecessary headaches, but they can also create issues if drafted improperly. An AUP can help reduce your company’s vulnerability to cyberattacks by limiting employee access to certain websites. Using digital technology in the workplace with phones, text messages, email or video conferencing tools decrease the amount of face-to-face communication. 4 “Must Have” Technology Policies for a New Workforce As generational shifts continue to happen in business, and technology transforms the workplace more and more, it’s important to make sure your employees understand the risks that your business faces, as … While there are many upsides to a BYOD … As the VP of Product Strategy, Chad David Smith wears many hats that leverage his 20+ years of experience in the industry. for your Information Technology Policy on the Acceptable Use of Technology in the Workplace Prepared for: All ispire Customers i S p i r e 107 Germain St. Saint John, NB E2L 2E9 E: doug.jenkins@ispire.ca T: 506.694.1050 C: 506.636.2863 . An employee’s ability to intentionally or inadvertently compromise the security of your company is one of the biggest reasons to consider implementing an acceptable use policy. Don’t be overly specific to the extent that you create unintentional loopholes. To avoid such problems, employers should have a “no texting while driving” policy in place, and enforce it strictly. To be safe employers should either avoid frequently contacting employees outside of work hours or should make sure that employees record the time spent working outside of the office. The increase of crime in the workplace is another disadvantage connected to the use of technology, especially when it comes to the abuse of computer technology to commit crimes such as Internet hackings and theft of money through illegal access of credit card numbers. Benefits of Technology in the Workplace: The technology provides the number of benefits to the human as well as his or her professional work. An AUP ensures employees understand their responsibilities and rights as well as the company’s expectations of them regarding technology in the workplace. A requirement that passwords be used on all devices that contain company documents. Implementation. Explain how the AUP will be enforced, including the consequences employees face for failure to follow it, and what disciplinary measures will be taken. Employee Disciplinary Action Policy. All Rights Reserved. But not allowing employees to check their personal email or take a quick mental break to read a news article gives the impression you don’t trust them to be responsible, which can seriously hurt morale. Recognizing the need to be proactive, many organizations are establishing acceptable use policies for workplace technology. First, companies need to determine what positions are eligible to work remotely, and state … In light of the massive data breaches experienced by numerous companies in recent years, it’s not surprising that cyberattacks and data fraud or theft are two of the top five risks CEOs are most likely to face. They can also receive important announcements like road closures, menu offerings and company outings, which keeps them connected to their workplace. The absence of written policies results in unnecessary time and effort spent trying to agree on a course of action. Some things to cover in a BYOD policy include: Staying current with the changing technology can be tricky, but one thing that remains the same is that it is in an employer’s best interest to communicate to employees that any employer owned property (no matter what it is or how it is used) is subject to monitoring. Technology helps in making the job of a worker easier and safer too. Whether it is communicating with employees via company issued smartphones or dealing with a secretary who just won’t stop texting, cellphones are impacting businesses left and right. Nowadays, anyone can work from anywhere with an internet connection and is accessible from anywhere with a mobile phone. Have both the human resources department and your company’s legal advisor review the AUP to make sure it is lawful and doesn’t violate the rights of employees. Use of the Internet by employees of
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